And, learn more about the numeric switches available to control the formatting of Excel or other numeric mail merge data.ĭiscover more ways to save time editing and formatting your Word documents at /Word. Try these options for formatting date and text mail merge fields to get the results you want in your documents. When the results are previewed, the company name displays as it was originally entered. In this sample letter, the Company field is a merge field from a linked recipient list. Simply highlight the entire merge field and apply the formatting from the Microsoft Word Home tab in the Ribbon. Try this formatting fix on letters, emails, and other documents that link to mail merge data from Excel, Word, or Access. If you’d like to format mail merge fields with bold, italics, or font color, you don’t need to customize the merge code.
WORD MAIL MERGE TOOLKIT MISSING CODE
You should now see the actual field code for the field which should look something like Īdding Font Formatting to Mail Merge Fields In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge. This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016. Or, right-click on the field and choose the Toggle Field Code option. Mail merge is also used to create envelopes or labels in bulk.
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Dont miss this step, its very important: Select the new document Press Ctrl + A Press F9. Try this formatting fix on letters, emails, and other documents that link to mail merge data from Excel, Word, or Access. Run the for Word 2007+: Mailings, Finish & Merge, Edit Individual Documents or for Word 2003 and before: Merge to New Document (not to a printer, fax or e-mail). How can you apply custom text or date formats to a mail merge field to accurately display the formatted text in a Word mail merge main document? The solution is to add a mail merge switch to the mail merge code or MERGEFIELD instruction. Fortunately, there are options to customize the format of date or text fields without creating multiple versions in the original data source. Or, perhaps you want to change the display of date merge fields especially if the original date is not merging with the correct format. For instance, a text field such as a project title or vendor name may be used in a variety of documents in various formats such as UPPER CASE or lower case. Whether you are bringing data in from an Excel worksheet, an Access database, or a Word table, you may sometimes want the flexibility of applying different or consistent formatting to text or date fields as you reference them throughout your mail merge documents.
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Working with the mail merge feature in Microsoft Word is a time-saving option to create repetitive, custom-tailored documents from letters to contracts to emails to labels and more.